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Apostille · mobile · online (RON)

Notarize and authenticate. Apostille. Mobile. Online.

Document notarization and authentication take three main forms: traditional notarization (in-person or by mobile notary), remote online notarization (RON, allowed in 40+ states), and apostille for documents going abroad. We coordinate all three: connect you to a notary, handle apostille at the Secretary of State, and provide RON for time-sensitive needs.

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All 50 states + DC 60-day money-back SOC 2 Type II
How it works

How we handle Notary + Authentication, end-to-end.

Document notarization and authentication take three main forms: traditional notarization (in-person or by mobile notary), remote online notarization (RON, allowed in 40+ states), and apostille for documents going abroad.

1

Document review

We confirm what type of authentication you need: traditional notarization (court forms, deeds, simple contracts), RON (online same-day notarization), apostille (international use).

2

Notarization

Traditional: connect to local notary or mobile notary. RON: online session same-day. We coordinate the right path.

3

Apostille (if needed)

After notarization, apostille is added by the Secretary of State for documents going to Hague Convention countries (110+ countries). Authentication for non-Hague countries goes through US State Department.

4

Delivery

Authenticated documents delivered electronically (RON gives instant PDF) or shipped (apostille requires physical authentication on original).

What we'll set up for you

A clean handoff, in four steps.

You give us the basics. We handle the state, the IRS, and the compliance clock so you can focus on the business.

01 · Name + Brand

A name that's actually available.

Real-time check against the state register, USPTO trademark database, and matching domains.

02 · State filing

Filed with the Secretary of State.

We submit your Articles, pay the state fee on your behalf, and return the stamped certificate.

03 · Federal IDs

EIN + the right tax setup.

Federal Employer ID with the IRS, plus state tax accounts when your business needs them.

04 · Stay compliant

Registered Agent + deadline tracking.

Your agent on file in every state, with every renewal and annual report tracked in one calendar.

Pricing

Transparent notary + authentication pricing.

Government fees pass through at cost. No upsells.

Single document

$99
Notarization or RON.

One document notarized via traditional notary or RON. Mobile notary visit additional $50.

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Apostille service

$249
Notarization + apostille.

Document notarized then sent for apostille at Secretary of State. For Hague Convention countries. Document returned to you authenticated for international use.

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Full international authentication

$499
Non-Hague countries.

Document notarized, apostille at SoS, US State Department authentication, foreign embassy legalization. For documents going to non-Hague countries. Slower process.

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FAQ

About the Notary and Document Authentication Service.

What is notarization and when do I need it?
Notarization is a notary public verifying a signer's identity and witnessing their signature, which many legal, business, and international documents require to be accepted. It is often a prerequisite for authenticating documents for use abroad. We flag which of your business documents need notarizing and how it fits the broader process.
What does a notary actually do?
A notary confirms the signer's identity, ensures they are signing willingly, and applies a seal and certificate to the document, creating a trusted record of the signing, without judging the document's content. We flag when notarization is required so your documents carry the verification other parties and authorities expect.
Which business documents need notarization?
It varies, but powers of attorney, certain corporate resolutions, real estate deeds, and documents destined for foreign use commonly require notarization, while many routine business documents do not. We flag which of your documents actually need a notary so you notarize what matters and skip needless steps.
What is remote online notarization?
Remote online notarization lets a notary verify identity and witness signing over video in states that permit it, so documents can be notarized without meeting in person, which is helpful for remote and international signers. We flag whether remote notarization is available for your documents and situation.
How does notarization relate to apostilles?
Notarization often comes first: an apostille or legalization frequently certifies the notary's signature, so documents for foreign use are usually notarized and then authenticated. We flag the sequence so your documents move through notarization and authentication in the correct order for a foreign authority.
Can any document be notarized?
Generally the signer must appear, prove identity, and sign willingly, and the notary certifies that rather than the content, so most signed documents can be notarized while the notary does not vouch for what they say. We flag what notarization does so you understand it verifies signing, not the document's accuracy.
Do I need notarization to form my company?
Usually not for the formation filing itself, but related documents, powers of attorney, certain resolutions, or documents for foreign use, may need it, so notarization tends to arise around specific documents rather than basic formation. We flag which of your setup documents, if any, require a notary.
How do I get a document notarized?
Through a notary public in person or, where allowed, via remote online notarization, bringing valid ID and signing in the notary's presence, after which they seal and certify it. We flag the requirements and, for international documents, how notarization connects to the authentication steps that follow.
Can File.Business help with notarization and authentication?
We help you prepare the underlying business documents and flag the notarization and, for international use, apostille or legalization steps they require, so your documents are notarized and authenticated in the correct order and accepted by the banks, registries, or foreign authorities that need them.
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No hidden fees. No upsells at checkout. State fees disclosed upfront.

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