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HR & Payroll
Digital I-9 · ICE-audit ready

Manage I-9s digitally. ICE-audit ready storage.

Every employer must complete I-9 Form for every new hire to verify US work eligibility. Most employers do it badly: Section 1 incomplete, Section 2 documents recorded wrong, retention period miscalculated, paper copies misfiled. ICE audits routinely find $230-$2,292 in per-violation penalties. We provide digital I-9 workflow: employee self-service Section 1, employer Section 2 with document upload, retention calculation, ICE-audit-ready storage.

Make I-9s audit-ready →
All 50 states + DC 60-day money-back SOC 2 Type II
How it works

How we handle I-9 Management, end-to-end.

Every employer must complete I-9 Form for every new hire to verify US work eligibility.

1

Employee Section 1

Employee completes Section 1 of I-9 on or before first day of work. Self-service link via email. Identity attestation plus citizenship/residency status.

2

Employer Section 2

Within 3 business days of start, employer reviews employee's documents (List A or List B + C) and records on Section 2. Document images stored. Can be done remotely with proper procedures (E-Verify users especially).

3

Retention calculation

Retain for 3 years after hire date OR 1 year after termination, whichever is later. We track per-employee retention dates and flag I-9s eligible for deletion (often missed).

4

Audit prep

If ICE serves a Notice of Inspection, you have 3 days to produce I-9s. Our digital storage produces them instantly. We help with audit prep and respond to NOI.

What we'll set up for you

A clean handoff, in four steps.

You give us the basics. We handle the state, the IRS, and the compliance clock so you can focus on the business.

01 · Name + Brand

A name that's actually available.

Real-time check against the state register, USPTO trademark database, and matching domains.

02 · State filing

Filed with the Secretary of State.

We submit your Articles, pay the state fee on your behalf, and return the stamped certificate.

03 · Federal IDs

EIN + the right tax setup.

Federal Employer ID with the IRS, plus state tax accounts when your business needs them.

04 · Stay compliant

Registered Agent + deadline tracking.

Your agent on file in every state, with every renewal and annual report tracked in one calendar.

Pricing

Transparent i-9 management pricing.

Government fees pass through at cost. No upsells.

Per-employee subscription

$9
$9 per active employee per year.

Digital I-9 workflow for each employee. Storage, retention tracking, audit prep. Most cost-effective for steady-state employers.

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Implementation + cleanup

$1999
Migrate paper I-9s.

Subscription plus migration of existing paper I-9s into digital storage. Audit of existing I-9s to identify violations (incomplete Sections, missing documents). Cleanup recommendations.

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ICE audit response

$4999
Per NOI response.

If you receive ICE Notice of Inspection: we assemble I-9s, identify potential violations, prepare amended I-9s where allowed, coordinate response with immigration counsel. Hourly billing for active matters.

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FAQ

About the I-9 Management Workflow Service.

What is Form I-9?
Form I-9 is the federal form every US employer must complete for each new hire to verify their identity and authorization to work, examining documents the employee provides. It is required for all employees, and errors bring penalties. We keep your employer setup organized so I-9 handling is compliant.
Who has to complete a Form I-9?
Every employer, for every employee hired to work in the US, regardless of the employee's citizenship, so it is universal, not just for certain workers. Independent contractors are excluded. We flag the requirement so your onboarding includes a proper I-9 for each hire.
What is I-9 management?
I-9 management is completing each I-9 correctly and on time, retaining them for the required period, keeping them available for inspection, and reverifying where needed, since I-9 recordkeeping is a common source of penalties. We keep your onboarding organized so the records are complete and retrievable.
How long do I keep I-9s?
You retain each I-9 for the later of three years after hire or one year after employment ends, and you must be able to produce them if audited, so organized records matter. We flag the retention rule so your I-9s are kept for the right period, not discarded early.
What are the penalties for I-9 errors?
Even paperwork errors on I-9s can bring fines, and knowingly employing unauthorized workers carries much steeper penalties, so accuracy and completeness matter. We flag the requirements so your I-9 process is correct rather than exposing you to avoidable penalties.
Do I need to reverify employees?
Sometimes: work authorization that expires may require reverification by a deadline, while permanent authorization generally does not, so tracking expirations matters for affected employees. We flag reverification so a lapse does not create a compliance gap.
Is Form I-9 the same as E-Verify?
No: the I-9 is the mandatory paper verification for every hire, while E-Verify is an electronic check some employers must also use, so they are separate obligations. We flag both so your onboarding covers each where required.
Can I store I-9s electronically?
Yes, with proper systems that meet the requirements for electronic completion and storage, which many employers use to keep records organized and audit-ready. We flag the standards so however you store I-9s, they remain compliant and retrievable.
Can File.Business help with I-9 compliance?
We keep your employer setup organized and flag the I-9, E-Verify, and new-hire-reporting requirements that apply, so verification and recordkeeping are handled correctly from your first hire rather than becoming an audit exposure.

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SOC 2 Type II audited
220,000+ businesses. 60-day money-back. State fees passed through at cost.
Your operating system, not a transaction
Every deadline auto-tracked across your entities. Compliance Score visible year-round.
Transparent pricing
No hidden fees. No upsells at checkout. State fees disclosed upfront.

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No state-fee markup. Pay only the state fee. 60-day money-back guarantee.

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